Arrival Coordination & Pre-Arrival Planning
We use the days before arrival to file paperwork, hold berths, quote fuel and provisioning, and assign your lead agent.
- SailClear pre-arrival filing
- Berth, mooring & marine park bookings
- Fuel and provisioning quoted in advance
- Named agent on the dock at ETA
The work that makes arrival smooth happens 24–72 hours before the yacht is in sight.
What we file & confirm before arrival
- SailClear notification with crew & guest list
- Berth or mooring reservation
- Marine park permits (Tobago Cays)
- Fuel slot
- Provisioning order priced and held
- Restaurant reservations
- Crew or guest transfers
- Medical / specialist appointments if requested
One of our agents meets the yacht on the dock with paperwork ready to sign.
FAQ
- How much notice is ideal?
- 72 hours is comfortable. 24 hours is doable. Same-day arrivals are accepted at our discretion and may attract after-hours fees.
More in Agency
One team, one invoice, one number to call — from arrival to departure, across every island in St Vincent and the Grenadines.
We reserve marina berths and moorings, coordinate pilotage where required, and have all dock-side formalities ready before you arrive.
Customs, Immigration, Port Authority and SailClear handled by your named SVG agent at every port of entry.
Guides on this topic
Written by our agents from what actually happens on the dock.
Airside greet, luggage handling and onward transfer by car, helicopter or fast-ferry — for owners, guests and crew.
Crew accommodation, day rooms, transport and shoreside support — built around dock-out, hand-over and crew change.
Premium provisioning and dock delivery across St Vincent, Bequia, Canouan and Union Island.